The phrase “please be advised” is commonly used in professional and formal emails to draw attention to important information. It signals that the reader should carefully note the message that follows. While it is correct and widely accepted, it can sometimes sound stiff, overly formal, or repetitive when used too often.
That’s why learning other ways to say “please be advised” in an email is very useful. Using different expressions helps you sound more natural, fluent, and context-appropriate.
In professional communication, tone matters a lot. The right wording can make you sound polite, clear, and confident, while the wrong tone may feel too harsh or robotic.
In this guide, you will learn 40+ alternatives to “please be advised”, including formal, semi-formal, and friendly options. Each phrase comes with meaning, usage explanation, example sentences, and tone guidance to help you choose the best option in any situation.
What Does “Please Be Advised” Mean?
The phrase “please be advised” is a formal way to say “please note” or “please be informed.” It is often used in written communication, especially emails, legal notices, business updates, and official announcements.
Grammar Explanation
- Please = polite marker
- Be advised = passive form meaning “you are informed”
So, the full phrase means:
👉 “I am informing you about something important that you should pay attention to.”
It is mostly used in formal writing and is less common in spoken English.
When to Use “Please Be Advised”
You typically use this phrase in:
- Business emails and corporate communication
- Legal or compliance notices
- Policy updates or company announcements
- Warning messages or instructions
- Formal customer communication
Example:
“Please be advised that the office will remain closed on Friday due to maintenance.”
Is It Professional or Polite to Say “Please Be Advised”?
Yes, it is professional and polite. However, it can sometimes feel:
- Too formal in casual workplaces
- Slightly outdated in modern business English
- Repetitive if used too often
Many companies now prefer simpler alternatives like “please note” or “just a reminder.”
Pros and Cons of Using “Please Be Advised”
✅ Pros:
- Very formal and professional
- Clear and authoritative
- Suitable for legal or official communication
- Widely understood in business English
❌ Cons:
- Can sound stiff or old-fashioned
- Overused in corporate emails
- May feel distant or impersonal
- Not suitable for casual communication
40+ Alternatives to “Please Be Advised” in Email
Below are 40 professional and natural alternatives you can use in different situations.
1. Please note
Meaning: Pay attention to this information
Explanation: Simple and widely used alternative
Example: Please note that the meeting has been rescheduled.
Best Use: Formal/Business
Worst Use: Very casual chats
Tone: Neutral
2. Kindly note
Meaning: Polite request to pay attention
Explanation: Softer and more polite version
Example: Kindly note the updated deadline.
Best Use: Formal emails
Worst Use: Informal texting
Tone: Polite
3. For your information (FYI)
Meaning: Sharing useful information
Explanation: Neutral and common in workplaces
Example: FYI, the report is now available.
Best Use: Business/Informal
Worst Use: Legal warnings
Tone: Neutral
4. Just to inform you
Meaning: Simple notification
Explanation: Friendly and clear
Example: Just to inform you, the system will be down tonight.
Best Use: Semi-formal
Worst Use: Legal writing
Tone: Friendly
5. Please be informed
Meaning: You are being officially told something
Explanation: Very close to original phrase
Example: Please be informed that your request has been approved.
Best Use: Formal
Worst Use: Casual chat
Tone: Formal
6. We would like to inform you
Meaning: Polite company communication
Explanation: Common in corporate emails
Example: We would like to inform you about policy changes.
Best Use: Business
Worst Use: Personal texting
Tone: Professional
7. This is to inform you
Meaning: Official notice
Explanation: Strong formal tone
Example: This is to inform you of the updated schedule.
Best Use: Formal/legal
Worst Use: Friendly emails
Tone: Formal
8. Please be aware
Meaning: Pay attention or take note
Explanation: Slight warning tone
Example: Please be aware of the new safety rules.
Best Use: Workplace instructions
Worst Use: Casual talk
Tone: Neutral
9. Kindly be aware
Meaning: Polite warning or notice
Explanation: Softer than “please be aware”
Example: Kindly be aware of the deadline change.
Best Use: Professional emails
Worst Use: Informal messages
Tone: Polite
10. Take note that
Meaning: Important information follows
Explanation: Direct and clear
Example: Take note that submissions close tomorrow.
Best Use: Formal communication
Worst Use: Friendly chats
Tone: Neutral
11. It is important to note that
Meaning: Highlight important detail
Explanation: Emphasizes seriousness
Example: It is important to note that late submissions are not accepted.
Best Use: Reports/Emails
Worst Use: Casual use
Tone: Formal
12. Please be advised that
Meaning: Original phrase
Explanation: Formal notice
Example: Please be advised that access is restricted.
Best Use: Legal/business
Worst Use: Informal
Tone: Formal
13. We wish to notify you
Meaning: Formal update
Explanation: Company-style announcement
Example: We wish to notify you of system maintenance.
Best Use: Corporate
Worst Use: Personal messages
Tone: Formal
14. This is a reminder that
Meaning: Reminder of information
Explanation: Friendly and common
Example: This is a reminder that your payment is due.
Best Use: Semi-formal
Worst Use: First-time info
Tone: Neutral
15. Please be reminded
Meaning: Polite reminder
Explanation: Slightly formal tone
Example: Please be reminded of the meeting at 10 AM.
Best Use: Workplace
Worst Use: Casual chat
Tone: Polite
16. Kindly be reminded
Meaning: Softer reminder
Explanation: More polite version
Example: Kindly be reminded to submit your report.
Best Use: Formal emails
Worst Use: Informal texting
Tone: Polite
17. For your awareness
Meaning: Sharing information
Explanation: Neutral and professional
Example: For your awareness, the policy has changed.
Best Use: Business
Worst Use: Personal chats
Tone: Neutral
18. We would like to bring to your attention
Meaning: Highlight important info
Explanation: Formal and polite
Example: We would like to bring to your attention a new update.
Best Use: Corporate emails
Worst Use: Casual talk
Tone: Formal
19. Please be notified
Meaning: You are being officially informed
Explanation: Legal/formal tone
Example: Please be notified of the hearing date.
Best Use: Legal
Worst Use: Friendly emails
Tone: Formal
20. It should be noted that
Meaning: Important point
Explanation: Used in reports
Example: It should be noted that delays may occur.
Best Use: Reports
Worst Use: Informal chat
Tone: Formal
21–40 (Quick Alternatives List)
- Kindly take note
- Please consider this notice
- We hereby inform you
- This serves as notice that
- Please be aware that
- You are hereby informed
- Kindly be informed that
- This is to notify you that
- Please take notice
- This message is to inform you
- Just a note that
- Heads up that
- Quick update:
- Important update:
- For your immediate attention
- Please be alerted that
- We are informing you that
- Take this as notice
- Be advised that
- Kindly acknowledge that
Comparison Table: Top Alternatives
| Phrase | Tone | Formality | Best Use |
|---|---|---|---|
| Please note | Neutral | Medium | General emails |
| Kindly note | Polite | High | Customer emails |
| FYI | Neutral | Low | Workplace chat |
| Please be informed | Formal | High | Official notices |
| Heads up | Casual | Low | Friendly teams |
| This is to inform you | Formal | High | Business/legal |
FAQs
1. Is “please be advised” still used in modern English?
Yes, but it is more common in legal or formal documents than casual emails.
2. What is the simplest alternative to “please be advised”?
“Please note” is the simplest and most natural alternative.
3. Can I use these phrases in spoken English?
Yes, but most are mainly used in written communication.
4. What is the most polite alternative?
“Kindly note” or “we would like to inform you” are very polite.
5. Is “FYI” professional?
Yes, but it is more informal and best for internal communication.
Conclusion
Learning other ways to say “please be advised in email” helps you communicate more naturally and professionally. Instead of repeating the same phrase, you can choose from many alternatives depending on tone, context, and audience.
Whether you need a formal business expression or a friendly workplace update, the right wording improves clarity and impact. Practice using these phrases in your daily emails to sound more fluent, confident, and modern in English communication.
I’m Justin Harper, an English grammar enthusiast and content writer passionate about helping learners improve vocabulary, writing, and communication skills through simple, accurate, and engaging educational content at EnglishBlasts.
